Skip to main content

CASE STUDY: PURCHASE REQUISITIONS

OVERVIEW

Our client, a global automotive manufacturer had invested heavily on their production line and overhauling their manufacturing processes. Now they were looking for a way to streamline their backoffice processes starting with their procurement team. who wanted to spend more time dealing with vendors and less time dealing with internal purchases.

CHALLENGES

The manual purchasing process was frustrating many of the employees, and this led to a degree of uncontrolled spending as staff looked to circumnavigate the paperwork. The procurement team were especially unhappy with the current way purchases were done as it required them to extract information from SAP, email, Excel and a desktop web portal. The inconsistent nature of requests meant it took purchasing an average of two hours to handle each of the thirty purchase requests they received each week. The large amount of manual work required, the process was wasting staff time and creating errors in processing.

WE DELIVERED

Paper was replaced with a simple, user-friendly web portal that fed purchase requisitions into a RPA bot. The bot then entered the information in SAP, checked for approvals via email and created the purchase orders automatically. The web portal was accessible online and on mobile and was much easier to use than the previous intranet solution

OUR RESULTS

This improved employee experience by reducing the amount of manual work required and accelerated the benefits from digital transformation. We were able to reduce the processing time by 78%, eliminate uncontrolled spending and the company saw a return on investment within eight months

78% TIME SAVINGS

ROI IN 8 MONTHS

0% UNCONTROLLED SPEND