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CASE STUDY: ONBOARDING VENDORS

OVERVIEW

This aerospace manufacturing firm dealt with a number of small-order and one-off production that meant they often required bespoke and unusual material. In following stringent aerospace standards (AS9100D) they needed to properly vet any supplier. The delay in doing so often had operational and delivery consequences and so any process which could save time would aid production.

CHALLENGES

The challenge with this project was educating the business where none of the major stakeholders or teams had knowledge of automation and the different technologies available. The small back-office procurement team saw automation as a threat to their jobs, but once we had delivered a training session and they understood that the technology would simply reduce manual tasks and this would actually leave them with more time to develop building relationships

WE DELIVERED

In order to educate the client, and in order to facilitate a longer term plan where they would be able to oversee automation internally, Proservartner ran a series of workshops aimed at educating the team on the technology, how to identify processes for automation and overall structure needed.

We were able to build a bot using Robotic Process Automation (Uipath) which extracted data from the service provider tool, validated VAT, IBAN, USPS, ABN and checked for duplicate entries within the ERP. Above and beyond this, the bot also handled vendor creation, changes, blocks, and extensions in SAP FIP following country specific rules (European and non-European).

OUR RESULTS

Before the automation the team needed to onboard around 50 new suppliers each month, which took around 20 minutes each time, adding up to 2 business days a month and a yearly cost of around £3000. We were able to achieve a return on investment in 12 months, but moreover freed up time for procurement to take a more strategic management role with vendors served by live data and less time doing low-level tasks

90% TIME SAVINGS

ROI IN 12 MONTHS

BOT DEVELOPED IN DAYS