Proservartner_ automating purchase requisitions

O V E R V I E W :
The manual purchasing process was frustrating many of the employees, and this led to a degree of uncontrolled spending as staff looked to circumnavigate the paperwork.
The procurement team were
especially unhappy with the current way purchases were done as it required them to extract information from SAP, email, Excel and a desktop web portal. The inconsistent nature of requests meant it took purchasing an average of two hours to handle each of the thirty purchase requests they
received each week. The large amount of manual work required, the process was wasting staff time and creating errors in processing.

Paper was replaced with a simple, user-friendly web portal that fed purchase requisitions into a RPA bot. The bot then entered the information in SAP, checked for approvals via email and created the purchase orders automatically. The web portal was accessible online and on mobile and was much
easier to use than the previous intranet solution.

Our client, a global automotive manufacturer had invested heavily on their production line and overhauling their manufacturing processes. Now they were looking for a way to streamline their back office processes starting with their procurement team. who wanted to spend more time dealing with
vendors and less time dealing with internal purchases.

This improved employee experience by reducing the amount of manual work required and accelerated the benefits from digital transformation. We were able to reduce the processing time by
78%, eliminate uncontrolled spending and the company saw a return on investment within eight months.


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